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Rally Marshals

Suffolk Centre Marshals
Information & Support


Congratulations, you have committed to running a Suffolk Centre Rally or Event.

This page is specifically intended to support Suffolk Centre Marshals.

If you would like to be a Marshal or support a rally next year, please contact the Rally Secretary   or see the contact details in your Rally Handbook.

Acrobat reader is needed for some documents. Download here:  



Shredding Rally Slips:
For security reasons and to help avoid the growing problem of identity fraud, please could Marshals shred rally slips after a rally to ensure members' details cannot be re-used. If you do not have a shredder, please pass old slips to a Committee member who will ensure they are are shredded for you.  Thank you for your assistance.



Rally Accounts Documents:
(please contact the Treasurer for more information)

Please could Marshals contact the Treasurer with any queries or for advice before running their rally. Whatever the question or query, our Treasurer will be able to guide you and make sure your rally accounting is on the right track. You will be surprised how easy it is to get in a tangle, so don't be afraid of asking for help as it saves time in the long run.

Just a reminder of one very important area to consider to avoid incorrect charging of VAT:

VAT – This is currently set at 20% and is applicable on all rally income. The only exception is if your site is VAT registered and will be giving you a VAT receipt. In this case it is not charged twice and the account form allows for the difference of money collected between a VAT registered and non VAT registered site.

Thank you.

Our Centre Treasurer
has provided a number of documents to support you through the process.


excel file

adobe pdf file

Rally Marshals Financial Information  
How to Obtain VAT Receipts  
Attendance Default Sheet

Attendance List

Receipt Forms
Rally Account Form
Rally Finance Forms  



How to Order Your Rally Plaques:              Under review

Our rally plaque supplier contact is CHANGING please DO NOT contact David Totman " Panda Plaques " for any future orders after 15th October 2017.


1. Please make sure you use the new order forms below for your rally plaques and provide at least 14 days for the supplier to process your order. Please note that all plaques are now one size only.

2. Please send artwork or artwork request 14 days prior to the booking cut off date of your rally.  Send plaque numbers no later than the day after the cut off date.  Late orders may result in your plaques arriving late.

3. Do NOT over order plaques. It is possible to purchase more if you need to after your initial order is processed, these additional plaques may not arrive in time for the rally.

4. Email or telephone your order to  [ speak to Rally Secretary regarding new plaque supplier ] and your order will be sent to directly to [ New Supplier ].

5. Your plaques will be posted to you in time for your rally. If you have any queries or concerns, please contact  [ New Supplier ] on xxxxx xxxxxx.

6. The invoice for your plaques will be sent directly to our Treasurer and part of the "admin fee" from your rally will be used to pay for the plaques. You do not have to add the cost of your plaques to your rally. It is important therefore that you only order the same number of plaques that you have vans on your rally.


word file

adobe pdf file

Rally Plaque Order Form (word & pdf)





If you need more information regarding the spacing or siting of caravans and motorhomes, please ask your rally chairman or a committee member.

It is YOUR responsibility to get it right as YOU are the rally marshal.




Centre Rally Equipment:

If you need support with rally equipment or need an extra item of equipment such as a tea urn or additional pegs or signs, please contact the Rally Equipment Officer.

Contact details can be found in the Rally Handbook or email:

Rally Equipment Schedule:
Our Equipment Officer has renewed much of the equipment for 2017 and there are now "light weight bags" containing rally equipment together with a new flagpole, feather flag and speed sign. Our Equipment Officer has created a schedule for each set of equipment so that the Rally Marshal can collect their allotted set of equipment from a local rally in advance of their own rally.

To read a copy of the equipment schedule click here >>>      
A selection of SCCC road signs and other signs for the ally field are in the bag of equipment provided for your rally. Please make sure that you collect all the signs when your rally is over and double check that they are in the bag before you pass it to the next Rally Marshal.


Returning Rally Equipment:
(Please contact the Equipment Officer for more information)

It is very important that each c
oloured set of rally equipment is checked regularly. It is unfortunate that equipment can be lost or stolen and it helps us all if you can check the equipment when you collect it and when you pass it on. There is a list in the bag where missing items can be marked and sent to the Equipment Officer, so that any missing items can be ordered and replaced. The bag can then be collected by the next Marshal that is booked to have that particular coloured set of equipment. Your help with this is very much appreciated.


Equipment List:
The Suffolk Centre has various items of equipment available to Rally Marshals for use at their events.



Rally Marshals' Guides for planning Future Rallies:
(Please contact the Rally Secretary for more information)

If you would like to propose a rally for next season, an information sheet and form can be downloaded from this page, or contact the Rally Secretary

Our Rally Secretary will be very happy to discuss your planned rally to ensure that your rally does not clash with other events in the programme. We also wish to prevent the temptation of members sending rally slips before the AGM in October.

It is important that you contact our Rally Secretary before you confirm dates with your Landowner / Site Manager.

Our Rally Secretary requests that Rally Marshals please confirm or book venues using the guides provided below.

Please complete the Rally Programme Form with all the information about your rally. This information will be used in the new Rally Handbook so make sure you include everything you require in the handbook. If you state "as per last year's handbook" please be clear about any changes or variations as it is more difficult to follow up later.

Please ask your Landowner / Site Manager to sign three copies of the completed Confirmation Letter. One copy is for the Landowner / Site Manager, one copy is for the Rally Marshal and please send one copy to the Rally Secretary along with your Rally Programme Form.

Your rally cannot be confirmed in the rally programme until the Rally Secretary has received your forms.

Documents not currently available as they are under review


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adobe pdf file

Rally Marshal's Information Sheet Template (word & pdf)    

Rally Programme Form Template (word & pdf)    

Confirmation Letter Template (word & pdf)    




Safety with Tea Urns:

The SCCC Equipment Officer has received a number of questions about the safety and use of our electric and gas Tea Urns. To support Marshals we have prepared the following advice. Download the instruction sheets and pass them to your Marshals.

If you require a Tea Urn for your rally, please be sure to book well in advance with the Equipment Officer. Particularly for larger rallies that require two.

After a rally has ended, please can you ensure that the Tea Urn is collected for the next rally or returned to the Equipment Officer.


Electric Tea Urns are typically used indoors and must be sited next to a fixed 13A electric socket. This is due to there 3kW power requirement. The use of extension leads is also not advised. Marshals should not attempt to use electric tea urns on electric hook-up or where temporary power points are installed, unless specifically advised by a qualified electrician.

Gas Tea Urns can be used indoors or out doors. Do not site within 3 feet of curtains, awnings, gazebos, wind breaks etc due to fire risk. Instructions for lighting:
1.  Ensure gas bottle is securely fastened using a gas spanner
2.  Place the Gas Tea Urn on level ground (avoid grass or flammable surfaces)
3.  Fill the Urn with Water
4. Turn gas on and pass lighter or match through lighting hole at arms length (keep your face back from flame area)
5.  When finished, switch off gas and allow Urn to cool. Remove water before moving Urn.
Elsan Points:
It is common to use an opened man-hole to dispose of grey and brown waste from our tanks. Please take care with these as they can present significant risk on the rally field to adults, children and pets. The Equipment Officer has purpose made reflective barriers that can be used to warn members and the public in order to reduce the risk of falls or accidents.



Reporting Incidents on the Rally Field:
(Please contact the Hon Secretary for more information)

It is very important that incidents are reported by the Rally Marshal / Organiser and all the information is collected at the time of the incident. Please download and use the form below to capture the relevant information and pass it to your Centre Secretary for processing.

Incident Report Form    



Rally Slips:

excel file

adobe pdf file

Rally Slips (word & pdf)   



Acrobat reader is needed for some documents. Download here:


Rally News

Suffolk Centre's
50th Anniversary
Event in July 2018

The booking form for our Centre's 50th Anniversary event is now available to be downloaded HERE

2018 Programme
The 2018 programme is now available and you are able to book onto all 2018/19 events listed...

The National 2018
More information will become available in the New Year, check the dates in your diary and join us in Yorkshire...

Suffolk Centre's
50th Anniversary
Event in July 2018

Our Committee are seeking support from volunteers to help with the delivery of a special event at Woolverstone Hall to celebrate our Centre's 50th Anniversary. Please contact us if you have ideas or can help in any way...

Need Rally Slips ?
Print your own rally slips...

Other News 

Sad News
We pass on the sad news that on Wed 13 Dec Tony Hawkins, a member of the Suffolk Centre for many years, running several rallies with his wife Frankie, has passed away suddenly.
Tony’s funeral will take place at St Mary’s & St Botolph Church, Whitton Church Lane, Ipswich. IP1 6AN, at 12pm on Monday 15 Jan 18

Handbook Advert
Sharman Caravans

Can members please note that the advert in the Handbook for 2018 is incorrect and the offer does not stand.  We have passed on our sincere apologies to Sharman Caravans and apologise for any inconvenience caused by this error to them and members of this Centre...
new ad>>

Charity News
Presentation of Centre donation by Past Lady Chairman Janice Kent... 

Chairman and
Past Chairman's Messages

A short message from Garry Pyett and  Janice Kent...

New Centre Chairman, Officers and Committee
Following the AGM on 15th October 2017 your new team have now been appointed...

Rally Plaques
We offer our thanks to Past Chairmen David Totman and Derek Pannell at Panda Plaques for their hard work supplying our Centre rally plaques since January 2011.

Our plaque supplier is changing from Sunday 15th October 2017, so David and Derek will not be able to help you with your plaque orders for future Centre events.

New E-Newsletter
A new September edition of our E-Newsletter is now available to download. The next edition will be available in January 2018... more>>

Tips and Ideas
We have a long list of tips and ideas to read and enjoy...

Welcome to new members
What to expect from a rally...

Disclaimer Statement

The Statement... more>>


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